NATIONAL ASSOCIATION OF SPECIAL EQUIPMENT DISTRIBUTORS
ARTICLES OF BY-LAWS
SECTION 1: Name
The name of this association shall be National Association of Special Equipment Distributors.
Hereafter to be referred to as NASED.
SECTION 1: Scope
This association is formed for the purpose of promoting friendly and professional interaction and association among special equipment distributors in the hearing health care field in order to:
Promote the highest standards attainable for the hearing health care public requiring our services which include but are not limited to the calibration and repair of all types of audiometric instrumentation.
B. Promote and improve the professional standards of our field.
SECTION 2: Mission
The mission statement of NASED is as follows:
NASED is the trade association dedicated to establishing, maintaining and monitoring the professional and ethical standards of our group members. The procedures of our group members will be reported in a uniform manner and meet the highest standards for measurement, documentation and reporting of service and calibration information and thus establishing a gold standard for our industry.
SECTION 1: Categories
Categories of NASED members shall be comprised of the following members: Voting and Provisional
A. A VOTING MEMBER is a dues paying, special equipment certified technician that meets the qualifications of membership as defined in Article III, Section 2. All members shall be eligible to attend all NASED meeting and functions and are eligible to hold office in NASED. One vote shall be assigned to each dues paying, certified technician. In the event of absence, a member may submit a written proxy to be cast by another member of their choice; provided such vote be the only proxy cast by that member.
B. A PROVISIONAL MEMBER has not yet attained voting member status defined in Article III, Section 2, and is not entitled to NASED materials.
SECTION 2: Voting Member Qualifications
Qualifications to become a NASED member organization are as follows:
A. A member shall be required to use a Type 1 or better sound level meter and octave band meter set which is calibrated annually with tractability to the National Institute of Standards (N.I.S.T.), to assure accurate field measurements, all equipment specified in the NASED Technical Reference Handbook. Test Instrument documentation as outlined in the NASED Technical Reference Handbook must be submitted by a new Member initially.
Additionally, the same documentation must be submitted by any audited Member Organization. Compliance audits will be conducted on a yearly basis. See section 2a for audit procedures.
B. A member shall pay annual dues as specified in Article IV.
C. Beginning year 2012, all employed technicians must be certified. New employees have one year to obtain certification. New Technicians may apply for a hardship exception to this time frame by a direct appeal to the board. The board will then decide if an extension will be granted.
SECTION 2a: Qualification Requirement
On an annual basis, three members companies including sustaining members will be randomly selected for audit to ensure compliance with Section 2. The selection will take place in June, or at whichever board meeting is held closest to June. Audited members who are found to be within compliance are then exempt from a subsequent audit for the next two consecutive years. Those found not to be in compliance will have 30 days to comply, or risk losing their membership.
SECTION 2b: Certified Technician Requirements
Every technician is required to maintain his/her certification by attending NASED approved Continuing Education courses. A total of 16 CEU's are required every two years to maintain certification. Special circumstances must be presented to, and reviewed by, the board if an extension is desired. A onetime credit of 8 CEU's will be given for successful completion of a CAOHC certification and/or HIMSA certification course.
SECTION 2c: Service Schools
NASED sponsored service schools will be held annually, or whenever the board deems necessary. Funds will be provided by NASED for at least three, but not to exceed for five, board members to attend each service school. 16 CEU's will be provided.
Members attending NASED approved Regional Training Schools are eligible for up to16 CEU’s.
Regional Service School Requirements
Submitted course curriculum
Submitted course exit test on presented material
List of attendees
SECTION 3: Provisional and Sustaining Member Qualifications
SECTION 3a: Provisional Member Qualification Requirements
The Executive Committee may admit as a provisional member a technician whose qualifications partly meet NASED requirements and is in the process of fulfilling all of the others. Such provisional members shall have no vote and shall not be eligible for any office. Full dues must be paid at the time of submitting for provisional membership and the provisional applicant will have six (6) months to complete all requirements.
SECTION 3b: Sustaining Member Qualification Requirements
Members that work for manufacturers that have an interest in the activities of NASED, and or those with a desire to increase the knowledge of service delivered to the hearing health professions. These members have voting privileges and may hold an elected office in NASED. They are welcome at all NASED functions, and may sit on committees and function as Chair of any NASED committee.
SECTION 4: NASED Materials
Members may incorporate the NASED name or publications without charges. Any changes can only be made with prior approval of the Public Relations Committee. The committee must respond within 48 hours.
NASED members may not reproduce any NASED printed materials, i.e. stickers, brochures, etc. Members will receive a number of these materials annually upon request and payment of their dues.
SECTION 5: Expulsion from Membership
Member technicians who do not pay their dues or fail to submit N.I.S.T. calibration certification, or fail to submit initial copies of calibration sheets for service rendered by the member, despite written warnings may be dropped from membership in the association. The member will have thirty (30) days to respond before the Executive Committee will take commensurate action. The Executive Committee may, by a majority vote, expel a member from the Association based upon conduct which is detrimental to the best interests of the association.
SECTION 5a: Re-Application of Membership
Members who have not yet complied with dues payment or calibration submission in a timely fashion may elect to re-apply for membership status as defined in Article III.
SECTION 6: Dues in Arrears
Should a member lapse in payment of dues, or submission of calibration sheets, a written notice shall be sent to said member. They will then have 30 days to comply after receipt of notification or risk losing their membership status. If their membership is revoked, the member will be billed for dues in arrears, and a 15% late fee.
SECTION 1: Initiation Fee & certification Fee
There shall be an initiation fee due and payable with the application for membership in the amount of one hundred dollars ($100). Two hundred fifty dollars ($250) will be due at or prior to member technician’s certification exam.
SECTION 2: Annual Dues
The annual dues for this association shall be one hundred dollars ($100) per year for each member technician. The dues shall be payable for the fiscal year beginning JANUARY 1st of each year, ending DECEMBER 31, of the same year. Dues statements will be emailed in NOVEMBER for the upcoming year.
SECTION 3: Provisional Members
Dues for provisional members, and the initiation fee, are due within the provisional membership period of six months. After this time, the provisional member must pay the application fees, or be dropped from the association. If initial application is between January and June, provisional member will be for that same calendar year. If initial application is between July and December, this membership will include the six-month period, and renewal must be made in November for member to retain such status.
SECTION 4: Manufacturer
The annual dues for manufacturers shall be one thousand ($500) per year for each member organization, as well as an additional $250 for each subsidiary. The dues shall be payable for the fiscal year beginning JANUARY 1st of each year, ending DECEMBER 31, of the same year. Dues statements will be mailed in NOVEMBER for the upcoming year. Should a manufacturer fail to submit monies, the member will be subject to termination.
NOMINATION AND ELECTION OF OFFICERS
SECTION 1: Election
When needed an election for Officers will be done by ballot via email
SECTION 2: Nominations
At the annual meeting, nominations shall be made for Officers and Executive Committee positions. The members may make nominations for each office from the floor.
SECTION 3: Voting
The voting for the Officers and Executive Committee positions shall be by secret ballot in the order of:
Chair of Communications
Chair of Technical Service
Chair of Public Relations
Chair of Governance and By-Laws
Chair of Educational Advancement
Defeated candidates for each office may be nominated for any other office not yet voted upon.
SECTION 4: Decisions
The candidate receiving the highest number of votes for each office shall be deemed elected to that office. In the event of a tie, run off will be conducted.
SECTION 1: Membership Meeting
A quorum for the association to conduct an annual business meeting shall be fifty (50) percent of its paid membership.
SECTION 2: Executive Board Meeting
A quorum for the executive board to conduct business as is necessary to the management of the organization shall be fifty (50%) percent of the executive board members.
ORDER OF BUSINESS
SECTION 1: Conducting Association Business
All business meetings of the Association shall be conducted in accordance with Roberts Revised Rule of Order.
SECTION 2: Expenditures
All Board Member expenditures in excess of $500 must be voted on, and approved by the Executive Board.
NOTICE OF MEETINGS
SECTION 1: Annual Business Meeting
Notice of annual business meetings of the Association shall be sent to all members by the Secretary thirty (30) days in advance of the meeting.
SECTION 2: Special Meetings
Notice of any special meetings of the Association shall be sent to all members by the Secretary ten (10) days in advance of meeting.
DUTIES and RESPONSIBILITIES
SECTION 1: Executive Committee
The Association membership shall be informed of all actions of the Executive Committee which have been accomplished since the last meeting of the Association. The membership can recommend subjects for study by the Executive Committee, may present resolutions or reports, and may decide on venues for future meetings.
SECTION 1: Policy
The Association members shall have the right to make final decisions on all policy matters.
SECTION 2: Majority
The decisions of the Association members shall be terminated by a majority of the votes of members present. In the case of an equality of votes, the vote of the PRESIDENT or of the President appointed nominee shall be decisive.
SECTION 3: Letter Ballot
Decisions by a letter ballot may be authorized by the Executive Committee.
SECTION 1: Minutes
The decisions taken by the Association members shall be written down as minutes by the Secretary and signed by the President and the Secretary. A summary of actions taken at all regularly scheduled meetings will be published and sent to the Association members.
SECTION 1: Executive Committee (EC)
The Association shall be directed by an Executive Committee, as authorized by the Association members.
SECTION 2: Members of Executive Committee
The Executive Committee shall consist of ten (10) members of the Association. They shall be:
Chair of Communications
Chair of Technical Standards
Chair of Public Relations
Chair of Governance and By-laws
Past President, ex-officio (Business Dev.)(Business and Development)
Chair of Educational Advancement
SECTION 3: Term of Office
The Term of Office for each elected office shall be as follows:
President Two Years
President-Elect Two Years
Treasurer Two Years
Secretary Two Year
Chair of Business Development Two Years
Chair of Communications Two Years
Chair of Technical Standards Two Years
Chair of Public Relations Two Years
Chair of Governance and By-Laws Two Years
Past President (Business Dev.) Two Years
Chair of Educational Advancement Two Years
SECTION 4: TERM LIMITS
Each member may be elected for a maximum of THREE consecutive terms of office by the members.
SECTION 5: VACANCIES
The President may if necessary, appoint a new member to the Executive Committee to complete a term of office if the need arises.
SECTION 6: DUTIES
A. The President of the Association shall be responsible for the administration of the Association business. That person or the appointed designee shall chair all meetings of the Executive Committee as well as the Association. The president shall perform generally all the duties usually performed by Presidents of like Associations and such other and further duties as required from time to time by the members.
B. The President-Elect shall assist the President until the President has completed the term of office, or resigns from office. The President-Elect shall perform all duties of the President in case of absence
C. Secretary shall keep minutes of all proceedings of the association and make proper record of same, which shall be attested by same and generally shall perform such duties as may be required by the Executive Committee.
D. The Treasurer shall receive and have in charge all monies belonging to the Association, and shall disburse the funds or otherwise deal with the property of the Association as shall be ordered by the Executive Committee. The funds of the society shall be withdrawn from the bank account upon the signature of the Treasurer co-signed with the signature of the President. The Treasurer shall generally perform such as may be required by the Executive Committee. On expiration of the term of office, the Treasurer shall hand over all monies and property of the Association to the incoming Treasurer.
E. Chair of Business Development shall be responsible for presiding over the committee and reporting back to the President.
This committee shall be responsible for formulating strategies and plans for evaluating and developing programs to further the business interests of the membership. Specific areas of interest to the Business Development Committee include, but are not limited to:
Investigating Financing and Budgeting Concerns for NASED
Explore New Technologies Possible Inclusion into the Association.
Joint Purchasing of material and supplies for the Association.
Secure Insurance for the Association's protection
Lobby for the Association's concerns as directed by the Executive Committee and Membership.
F. Chair of Communications shall be responsible for presiding over the committee and reporting back to the President.
This committee, under the Chair shall be charged with:
Providing the NASED membership with minutes of the annual meeting.
Maintaining an internal mailing at least semi-annually regarding NASED concerns and activities.
Facilitating voting and polling of NASED members regarding issues and policies.
Work closely with the committee on public relations to ensure that NASED charter issues are being met.
Establish a computerized bulletin board for its members.
G. Chair of Technical Standards shall be responsible for presiding over the committee and reporting back to the President. This committee, under the Chair shall be charged with:
Formulating the requirements for field calibration of audiometers and other hearing health care equipment.
NASED approved calibration forms
Promulgate equipment necessary for calibration and continued education of service technicians.
H. Chair of Public Relations shall be responsible for presiding over the committee and reporting back to the President.
This committee, under the Chair shall be charged with:
Increasing National awareness of NASED within the hearing health care field.
Develop display booths
Advertising materials to include:
- Handouts and marketing materials
- Ad spaces and press releases
Annual convention planning
Coordinate efforts between internal communications committee and public relations committee.
Any use of the NASED name or published materials will be reviewed for content by this committee and upon the recommendation of the chair, to the Executive Committee, for approval.
I. Chair of Governance and By-Laws shall be responsible for presiding over the committee and reporting back to the
President. This committee, under the chair shall be charged with:
Formulating the Charter and laws of NASED
Ensure mechanisms for member compliance
Create the official structure of NASED
Provide a methods by which member needs may be met
Provide a structure under which members may air grievances or concerns
Create a framework under which NASED can conduct its business and satisfy its mission statement.
J. Chair of Membership shall be responsible for presiding over the Committee and reporting back to the President.
This committee, under the chair, shall be charged with:
Furthering the Membership of the Organization
Provide a slate of candidates for the election of officers
Other duties as assigned by the President.
K. Chair of Educational Advancement shall be responsible for presiding over the committee and reporting back to the
President. This committee, under the Chair shall be charged with:
Continuing education of all certified NASED technicians and monitoring the program.
Forming a subcommittee to help provide the direction for continuing education courses.
Assist Chair of Technical Standards when needed.
L. All Committees will report to the Executive Committee twice yearly on the activities of said committee
DUTIES OF THE EXECUTIVE COMMITTEE
SECTION 1: Executive Committee Duties
The Executive Committee shall act on behalf of the association; it shall undertake all duties of management and of administration and shall take any measures which may come within the scope of the Associations aim. It shall fix the membership dues as directed by the Association membership. The Executive Committee, as directed by the Association membership, shall have the necessary authority to administer funds with which it may be entrusted. Funds of the Association shall be handled by the Treasurer. The Executive Committee will meet formally at the annual meeting of the AAO to hear committee reports, handle any grievances brought them, and conduct association Business.
SECTION 1: Complaints
The Executive Committee shall be responsible for assuring timely referral and handling of any complaints concerning members of the Association which may be referred to it.
SECTION 2: Submission of Complaints
All complaints addressed to the Association shall be in writing and signed by the party making it. After receipt of a complaint a preliminary determination shall be made by the By-Laws and Governance Committee as to whether there is reason to believe the acts and/or omissions complained about did occur and as to whether such acts and omissions constitute an actionable grievance or violation of NASED By-laws.
SECTION 3: Informing Complainant
If such determination is affirmative, the individual or group member against whom the complaint was made shall be notified about the nature of the complaint and the Executive Board will be advised of the alleged incident. The offending member will be sent a letter of notification to immediately cease and desist the offending behavior. If the member in question does not comply within 30 days in written form to the By Laws and Governance Committee, member expulsion will commence.
SECTION 4: Investigation
The Governance and By-Laws Committee shall examine and investigate the charges, request and compile information, evidence and explanation of parties involved. The Governance and By-Laws Committee shall present to the Executive Committee the findings of its investigation together with its recommendations. Any member named in the complaint shall abstain from all fact-finding and compilation for the duration of the investigation until the Executive Board reaches a decision.
SECTION 5: Resolution
If the Executive Committee shall find the complaint justified, it shall take such action against the member found guilty of an infraction of the rules, regulations or ideals as they may feel fitting and proper in view of the gravity of the offense. In its decision the Executive Committee may reprimand or expel the member.
SECTION 1: Approval
The Association membership will approve all proposals to amend the By-Laws only if:
The draft proposal has been logged with the Secretary for publication sixty (60) days prior to a meeting,
The draft proposal has been included in the agenda and a minimum of seventy percent (70%) of the members are present or respond to a mail\fax\email ballot. All such decisions will be by a three-quarter vote.
DISSOLUTION and LIQUIDATION
SECTION 1: Dissolution
The Association shall move to dissolve the Association only if:
The proposal for dissolution has been lodged with the Secretary and distributed to all current members, regardless of voting status.
A minimum of seventy percent (70%) of them members respond to a mail/fax/email ballot in the affirmative for dissolution.
SECTION 2: Fund Liquidation
The Association shall use its funds only to accomplish the objective and purposes specified in these By-Laws and, upon dissolution, NO PART of said funds shall cumulate, or be distributed to the members of the Association. Any funds remaining shall be distributed to one or more organized and qualified charitable, education, scientific, or philanthropic organizations in the Hearing Health Care Field to be selected by the Executive Committee.